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Outsourcing services
Payroll outsourcing | Timekeeping outsourcing
Accounting and bookkeeping outsourcing
Controller-by-the-hour outsourcing | Human resources outsourcing | Internal-audit outsourcing
Outsourcing benefit:
- Eliminate payroll administrative burden to focus all employees on core business activities
- Access to most current payroll software and technology without purchasing new hardware, software or staff training
- Access to expertise in current Department of Labor, ERISA and other applicable regulatory changes
- Flexibility for increased or decreased payroll size
- Ability to integrate with 401(k), flexible-spending/cafeteria plan contributions and distributions
- Handle all federal, state and local income tax reports, W-2 and W-3 statements and tax compliance
- Increased confidentiality of payroll information, particularly executive compensation
Who’s most likely to benefit:
- Any organization with more than 15 employees or desiring increased confidentiality
- Organizations with specialized payroll needs and limited or no internal payroll expertise available
- Organizations with 401(k), flexible-spending/cateria plan and numerous other payroll-related deductions and reimbursements, such as expense reports
- Highly regulated industries
- Organizations seeking to reduce administrative overhead and head count
Description:
One of the quickest ways to upset employees is any problem with their paychecks. Yet, only employers know how complicated the calculation of even one pay period can be. No longer simple clerical work, payroll administration requires an awareness of ERISA and labor regulations, comparison with any deductions and reimbursements made, coordination with financial institutions, and integration with a variety of timekeeping systems.
AGH’s payroll specialists provide small to very large organizations with a dedicated team focused solely on delivering cost-effective and customer-oriented payroll solutions. The employer provides employee hours to be paid during each period (either from an AGH-provided and supported timekeeping system or an existing one), and AGH handles the rest. From calculating total pay due (including sick leave, vacation or overtime), to deducting retirement plan contributions, health insurance premiums or travel advances to adding reimbursement for expense accounts or flexible-spending plan payments, AGH’s payroll system software handles complex payrolls quickly (24-hour turnaround between submission of payroll data and transmission of payroll to a financial institution is possible) and accurately, keeping information archived for future reference.
Employers have tremendous flexibility in timekeeping systems, pay periods, type of payments (electronic or paper), type of deductions and reimbursements, and increases or decreases in payroll size.
While AGH processes the payroll, employers have access to all payroll data online at any time, via email, or on paper if desired.
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Outsourcing benefit:
- Access to an up-to-date and automated timekeeping system that easily integrates with numerous payroll systems and software
- Reduce or eliminate manual computation (and the associated errors) of paper time cards or timesheets
- Reduce costs caused by employee overpayments, unauthorized overtime and unauthorized absences
- Ability to handle complex tracking, reporting and analysis of hours and payroll information
Who’s most likely to benefit:
- Any organization with more than 15-20 employees
- Organizations with complex timekeeping needs, such as a variety of hourly, salaried, union-restricted, or part-time/flex-time employees
- Organizations seeking to reduce administrative overhead
Description:
AGH’s payroll specialists can work with employers to identify, evaluate and implement an appropriate timekeeping system. AGH is allied with Time America, one of the nation’s leading time management software providers.
Through Time America, our consultants can help an employer choose among a variety of options, including Web-based, phone, card-swipe and punch-clock methods at single or multiple locations. The data generated from these systems integrates with most payroll systems, and can generally be implemented within one to two weeks.
Click here to view a payroll demonstration site.
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Outsourcing benefit:
- Access to skilled financial and accounting specialists with current training, technological support and a dedication to client service
- Reduce range of staff expertise required for routine financial administrative tasks
- One-call access to AGH’s consultants and advisors for financial, tax, accounting, audit, employee benefits, corporate finance, organizational development, HR and investment issues beyond the scope of routine accounting and bookkeeping maintenance
- Reduce space and technology requirements of financial records management and archival
- Increase security and confidentiality of financial records
Who’s most likely to benefit:
- Organizations with insufficient accounting staff time or expertise
- Organizations whose volume of accounting and bookkeeping varies greatly throughout the year
- Organizations whose software or financial systems do not support the level of financial information desired or required
- Organizations seeking to outsource non-core functions
Description:
AGH’s accounting and bookkeeping specialists can handle almost any type of financial tracking, reporting, payments, recordkeeping, billing, banking, reconciliation and administration a business or individual may need.
This service can free up internal finance and accounting staff to focus on higher-level financial strategy and tactics, while still covering the day-to-day operations of the business with qualified professionals. Other businesses may be able to delay or eliminate recruiting, hiring, training and retaining additional hard-to-find accounting staff during the current shortage of accounting personnel nationwide.
Our professionals work with a wide range of types and sizes of organizations, including governmental and not-for-profit entities. We can also administer the financial aspects of family business offices for individuals with more complex personal finances and investments.
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Outsourcing benefit:
- Access to high-level financial strategy and expertise with current training, technological support and a dedication to client service
- Available to back up internal controller/treasurer/CFO staff members during planned or unexpected absence due to vacation, illness, family leave or resignation/firing
- Reduce range of staff expertise required for financial management
- One-call access to AGH’s consultants and advisors for financial, tax, accounting, audit, employee benefits, corporate finance, organizational development, HR and investment issues
- Increase security and confidentiality of financial decision-making
- Flexibility of controller on-site or housed at AGH, as desired by client
Who’s most likely to benefit:
- Organizations with insufficient accounting staff or expertise
- Organizations whose software or financial systems do not support the level of financial information and analysis desired or required
- Organizations whose accounting systems and staff need guidance, training and/or technological assistance to advance to a higher level of value to the organization
- Organizations seeking to outsource non-core functions
Description:
Beyond ongoing accounting needs such as accounts receivable and payable and payroll, organizations requiring a higher level of accounting leadership have access to AGH’s professionals through a controller-by-the-hour arrangement. The AGH professionals available in this capacity are more highly trained, have experience in top financial/accounting positions, and can serve as a trusted advisor in situations requiring additional experience, analysis and leadership. They may advise on business process improvement, supervise monthly and year-end closings or recommend consideration of various tax, financial or accounting strategies to improve client profitability.
Our professionals work with a wide range of types and sizes of organizations, including governmental and not-for-profit entities.
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Outsourcing benefit:
- Gain access to skilled human resource specialists with a higher level of expertise, ongoing current training, and sophisticated testing and technology resources than you may want to pay to maintain internally
- Monitoring of current regulatory requirements to ensure compliance with DOL, OSHA, EEO and other guidelines
- Broad network of training, recruitment, policy, and employee benefits specialists available with one call, plus access to AGH’s consultants and advisors, if needed, for financial, tax, accounting, audit, employee benefits, corporate finance, organizational development, HR and investment issues beyond the scope of human resource issues
- Reduce space and technology requirements of human resource records management and archival while increasing security and confidentiality (including ability to meet HIPAA requirements for flexible spending claims)
Who’s most likely to benefit:
- Organizations with insufficient human resource staff time or expertise
- Organizations whose volume of human resource requirements varies greatly throughout the year or who have large-scope projects
- Organizations with complex human resource requirements, such as unions, multiple locations or a history of HR problems
- Organizations seeking to outsource non-core functions
Description:
Each human resource consulting engagement is customized based on the organization’s needs, and may range from brief meetings to address a specific topic to an ongoing arrangement completely outsourcing all human resource functions permanently or for a period of time (due to, for example, staff vacations, illness, maternity leave or termination).
Services available include:
- HR audit: Interviews with management to determine key issues; review of personnel policies, procedures, position descriptions and personnel files; recommendations for changes needed for compliance with regulations as well as support of overall HR function
- HR development: Based on HR audit, implement recommendations to bring organization’s policies, job descriptions, procedures and processes into compliance; develop additional HR training and support for organization as required
- HR workshops: Provide counsel and training to management and/or employees on a variety of HR issues, including performance review, hiring/firing, avoiding harassment, regulatory compliance, motivation, and shaping behavior
- HR projects: Supplement existing HR capabilities as needed for projects ranging from job description revisions, policy and procedure review, workshops, or other special requirements that can be fulfilled by an HR professional.
- HR management: AGH’s consultants can supplement existing HR capabilities as needed or manage the function entirely if desired, for limited periods or an ongoing arrangement
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Outsourcing benefit:
- Audit team with more experience and additional specializations than most organizations generally can afford on staff full time
- Team’s exposure to a broad variety of organizational environments provides industry-wide knowledge and best practices
Service benefit:
- Builds, supports and monitors risk management within an organization
- Increases effectiveness of governance
- Meet regulatory requirements for certain companies
- Serves as early-warning system for financials or regulatory compliance going awry
- Provides assurance to external stakeholders
Who’s most likely to benefit:
- Organizations which:
- Have few or no internal audit resources
- Require geographically dispersed internal audit resources
- Need to supplement internal resources in specialized areas
- Want to increase independence of internal audit through outsourcing
- Due to Sarbanes-Oxley (if applicable), can no longer receive internal audit services from their external auditor
Description:
Independently of an organization’s top management, an internal audit team performs a risk-based assessment of an organization’s reliability and integrity of financial information, security over assets, compliance with laws and contracts, and internal controls. An internal audit team also may review risk related to information technology, fraud, third party and vendor transactions or relationships. Reports may include recommendations for improvement or risk management.
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